Kanbans for Architects

By June 22, 2015Sample Boards

Meet Tom the architect. He is very busy. He has several projects that he is working on. His days are 10 hours long at work already. Work is stressful. Tom wants to be successful and have a life. He wants to spend more time doing the things he loves: biking, reading and taking his son to baseball games.

Tom and his team get requests from many difference sources that they need to respond to.  Those requests come from emails,  meetings and applications like Construction Management systems.  Determining what requests are critical, tracking them and getting them fulfilled in a timely manner is difficult.

Tom needs both himself and his team to be productive.  The team needs to know what is important to work on. He needs the peace of mind to know everything that needs to be responded to is being done.

Luckily, Tom discovers Kanbans for Architects.

Tom goes to kanbans.com and signs up in minutes. He creates a Kanban and invites other team members.  Tom can keep track of all the critical tasks that need to be done for the project by creating a card for each task.  For each task he can add checklists, add a due date or attach documents. He can also assign team members to cards.

Here is a screenshot of a Kanban that Tom uses for Contract Administration. Kanbans give everyone a clear overall picture of what needs to be worked on, what’s currently being worked on and what’s done. Tom watches productivity soar as the team collaborates on getting critical items done. Other stakeholders including owners and firm partners have visibility into the project too.

Kanbans for Contract Administration

Tom uses Kanbans to keep himself and his team productive during all phases of the project:

  1. Schematic Design (15% of total effort) – Keeping track of the changes to each design option and tracking owners comments.
  2. Design Development (20% of total effort) – Collaborate with multiple engineers and consultants to refine the selected design.
  3. Construction Documents (40% of total effort) – Working with your team to produce high quality deliverables.
  4. Bidding and Negotiation (5% of total effort) – Manage bidders requests and evaluate value engineering options.
  5. Contract Administration (20% of total effort) – Capture, prioritize and respond to Submittals and RFIs to void issues during construction.

Projects are becoming increasingly complex requiring extensive team collaboration during all phases. Whether you are developing an airport or a condominium Kanbans can help!

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